Status of Residence

Taking and Returning from a Leave of Absence, or Withdrawing from the University

  Taking a Leave of Absence

When taking a leave of absence, you must complete the procedure with the International Relations Office and Student Support Office by the deadline. 
If you wish to take a leave of absence, please contact the International Relations Office as soon as possible.
 
You will not be able to stay in Japan under the status of residence of "Student" and you will have to leave Japan immediately. Alternatively, if you plan on staying in Japan during the leave of absence, you may apply to change your status of residence. 
 
Important!
(1) Before taking a leave of absence (more than one year) and leaving Japan, please apply for a re-entry permit with the Immigration Services Bureau. 
(2) If you plan on staying in Japan during your leave of absence, contact the Immigration Services Bureau directly to complete the procedure to change your status of residence. 
(3) For information on returning from a leave of absence, see "Returning from a Leave of Absence" below. 
 
If a non-Japanese international student with a "Student" status of residence remains in Japan even though they are not studying at a university or have graduated, completed their program, withdrawn from the university, been expelled, or taken a leave of absence, their status of residence will be revoked*. If your status of residence is revoked and you have malicious intent, you will be deported immediately, refused entry to Japan for five years, and be prohibited from studying in Japan ever again. 
 
*If it is determined that you had a valid reason for remaining in Japan, your status of residence may not be revoked. One example provided by the Immigration Services Bureau of a valid reason is if you were required to take a leave of absence from your academic institution for long-term hospitalization to receive treatment for an illness and intend to return to school after leaving the hospital. Students who wish to remain in Japan during a leave of absence should not determine for themselves if they have a valid reason and must consult the Immigration Services Bureau. You are also not permitted to engage in activities that are not stated in your status of residence (such as part-time work) if you take a leave of absence.

  Returning from a Leave of Absence

To receive a new status of residence when returning to university after a leave of absence, you must obtain a Certificate of Eligibility (COE) before coming to Japan and receive a visa from the Japanese Embassy in your country of residence. To start the COE application process, submit the COE application forms to the International Relations Office by the end of October of the previous year if you are returning in April or by the end of May if you are returning in September.

  Withdrawing from the University

When withdrawing from the university, you must complete the procedure with the International Relations University and Student Support Office by the deadline. 
If you wish to withdraw from Musashino University, please contact the International Relations Office as soon as possible. 
 
You will not be able to stay in Japan under the status of residence of "Student" if you withdraw from the university. You will have to submit a Notification of the Accepting Organization (Left) to the Immigration Services Bureau within 14 days and leave Japan immediately. Alternatively, if you plan on staying in Japan after  withdrawing from the university, you need to apply to change your status of residence. 
 
Important!
(1) See here for instructions on how to submit a Notification of the Accepting Organization (Left). 
(2) If you are leaving Japan after withdrawing from the university, please return your residence card at the airport.
(3) If you plan on staying in Japan after withdrawing from the university, contact the Immigration Services Bureau directly to complete the procedure to change your status of residence. 
 
If a non-Japanese international student with a "Student" status of residence remains in Japan even though they are not studying at a university or have graduated, completed their program, withdrawn from the university, been expelled, or taken a leave of absence, their status of residence will be revoked. If your status of residence is revoked and you have malicious intent, you will be deported immediately and refused entry to Japan for five years.
Reference (Musashino University website: Registration) https://www.musashino-u.ac.jp/student-life/learning/register.html